Unlocking the Secret: The Essential Companies to Send Wedding Invitations To

Your wedding day is a milestone that you want to share with your loved ones, which is why sending out invitations plays a crucial role in the planning process. But with so many companies and individuals involved in your big day, figuring out who to send wedding invitations to can be quite overwhelming. Whether it’s the venue, caterers, or your second cousin’s twice removed step-sister, knowing who should receive an invitation and who shouldn’t can be confusing. In this article, we’ll guide you through the process of determining exactly which companies should make it onto your guest list. From vendors to service providers, we’ve got you covered on the who’s who of wedding invitations. So grab a pen and notepad because it’s time to make a list and check it twice.

Sending out wedding invitations is an important part of the wedding planning process, as it allows you to formally announce your big day to your loved ones. While you may have a list of people to invite, it’s important to consider which companies you should also send invitations to. These companies play a role in your life and can be crucial in ensuring everything runs smoothly on your special day. In this article, we’ll discuss the different companies you should consider sending wedding invitations to and why.


One of the first companies to consider sending wedding invitations to is your chosen venue. Whether it’s a hotel, banquet hall, or outdoor space, it’s important to keep them in the loop about your wedding plans. This allows them to prepare for any necessary arrangements required for your event, such as setting up tables and chairs, coordinating with caterers, and adjusting their schedules accordingly.

Moreover, sending an invitation to your venue can also help establish a good relationship with them. Building a rapport with the staff can make communication easier on the day of the event and lead to better service overall.


Food is an essential aspect of any wedding celebration. If you’re hiring a catering company for your special day, be sure to send them an invitation as well. This helps keep them informed about when and where the event will take place so they can make necessary preparations for food delivery and set up.

Additionally, inviting caterers also gives them a chance to familiarize themselves with the venue and coordinate with other vendors if needed. It’s also considered good etiquette and can help ensure that everyone involved in making your wedding a success is on the same page.


Capturing memories of your special day is another crucial aspect of weddings. Therefore, it’s important to invite your chosen photographer and/or videographer to your wedding. By doing so, you can ensure that they’ll be available on the day of the event and that they have enough time to prepare for different shots and angles.

Sending an invitation also gives them the opportunity to scout the venue beforehand, familiarize themselves with the lighting and surroundings, and plan accordingly. It also helps build a professional relationship with them.


Music is an integral part of weddings as it sets the tone for different parts of the event. If you’re hiring a musician or DJ for your wedding, be sure to invite them as well. This allows them to plan their setlist, familiarize themselves with any special requests you may have, and coordinate with other vendors if necessary.

Moreover, sending invitations to your wedding musicians also shows that you value their contribution to making your special day even more memorable.


Flowers and decorations play a huge role in creating a beautiful ambiance for weddings. If you’re working with a florist or decorator for your event, it’s important to send them an invitation as well. This provides them with all the essential details about your wedding, such as color schemes, themes, and any specific preferences you may have.

Inviting florists and decorators also helps ensure that all arrangements are in place before your event starts. It’s also a good opportunity for them to see the venue beforehand and plan accordingly.

Transportation Services

If you’re hiring transportation services for your wedding day, it’s important to send them an invitation too. This helps them plan pick-up and drop-off times based on your event schedule. It also allows them to familiarize themselves with the routes if needed and make necessary adjustments.

Inviting transportation services also ensures that they have ample time to make necessary preparations such as cleaning vehicles, stocking up on supplies, and coordinating with other vendors.

Invitations and Stationery Companies

Sending an invitation to the company providing your wedding stationery is another important consideration. This helps keep them in the loop about your event and allows them to make necessary arrangements for production and delivery of your wedding invitations, programs, menus, and any other printed material.

Inviting invitations and stationery companies also gives you the chance to consult with them for any last-minute changes or adjustments. It also shows that you value their contribution to making your wedding day even more special.

Sending wedding invitations to various companies involved in your event can be beneficial in many ways. It ensures everyone is on the same page, facilitates communication, and builds professional relationships that can contribute to a successful and memorable wedding day. Consider sending invitations to venues, caterers, photographers/videographers, musicians/DJs, florists/decorators, transportation services, and invitations/stationery companies for a stress-free planning process.

Sending out wedding invitations is an integral part of the wedding planning process. It is the first formal announcement of your special day to your loved ones and sets the tone for your event. Therefore, it is crucial to know which companies to send wedding invitations to in order to have a successful and memorable wedding celebration.

Why are Wedding Invitations Important?

Wedding invitations serve as the official invitation to both family and friends. It not only provides all the necessary information, such as date, time, and location of the event but also gives a glimpse into the couple’s style and theme of their wedding. It helps set expectations for guests, whether it’s a formal black-tie affair or a casual backyard celebration.

Moreover, with the rise of social media and digital communication, receiving a physical wedding invitation has become more sentimental and meaningful. It shows that you have taken the time and effort to personally invite your guests, making them feel special and included in your big day.

Who Should Be on Your Wedding Invitation List?

Creating a guest list for your wedding can be daunting, especially if you have a large family or circle of friends. However, there are some essential elements that you should consider when deciding whom to invite on your special day.

Firstly, immediate family members from both sides should be included in the guest list. This includes parents, siblings, grandparents, and any other close relatives. It is also customary to invite close family friends who have been a significant part of your life.

Next, consider inviting your closest friends who have been with you through thick and thin. These are the people who have shared many memorable moments with you and deserve to witness this important milestone in your life.

Lastly, extend invitations to co-workers or colleagues whom you have good relationships with outside of work. If you are inviting some coworkers or colleagues, it is best to invite all of them to avoid any awkwardness or hurt feelings.

What are the Different Types of Wedding Invitations?

There are various types of wedding invitations to choose from, depending on your budget, style, and preference. The most traditional and common type is a printed invitation with all the necessary information and RSVP card included.

However, with the rise of technology, electronic or digital invitations have become more popular. These can be sent through email or social media platforms and are more cost-effective and environmentally friendly. They also offer a variety of designs and customization options.

For those who prefer a more unique touch, there are handmade or custom-designed invitations that can be created. These can include elements like personalized calligraphy, wax seals, or even dried flowers.

Which Companies Offer the Best Wedding Invitation Services?

Choosing the right company to create and send your wedding invitations is crucial in ensuring that everything runs smoothly leading up to your big day. Some well-known companies that specialize in wedding invitation services include Minted, Paper Source, Vistaprint, Shutterfly, and Zola.

Each company offers an array of designs to choose from, as well as customizable options for a more personal touch. They also provide guidance on invitation etiquette and have excellent customer service for any questions or concerns.

Choosing which companies to send your wedding invitations to is an important step in creating your dream wedding celebration. It ensures that you have the right people by your side as you say “I do” while also setting the tone for your event.

Consider including immediate family members, close friends, and co-workers when creating your guest list. Explore different types of wedding invitations such as printed, electronic/digital, or handmade/custom-designed options to find the perfect fit for your special day.

When it comes to choosing a company for your invitation needs, do your research and select one that offers quality designs, customizable options, and excellent customer service. With the right invitations, you can kick off your wedding planning on the right foot and create a memorable event for you and your guests.

Q: Which companies should I send wedding invitations to?
A: You should only send wedding invitations to companies that are relevant to your wedding, such as vendors, event planners, and venues.

Q: Should I send wedding invitations to every company I have interacted with?
A: No, you should only send invitations to companies that have played a significant role in your wedding planning or are directly involved in the event itself.

Q: Do I need to send invitations to my own company or workplace?
A: If your company is not involved in the planning or hosting of your wedding, it is not necessary to send invitations. However, if you have close colleagues or coworkers who you want to invite, you can do so personally.

Q: What is the proper way of sending wedding invitations to companies?
A: The best way is through mail. Use professional and formal wording in the invitation and make sure to include all necessary details such as date, time, venue, and RSVP instructions.

Q: Can I email wedding invitations instead of sending physical ones?
A: It is generally not recommended to email wedding invites as it may come across as informal and impersonal. However, in certain circumstances where a large number of guests are from other countries, emailing may be more convenient.

Q: Is it necessary to follow up with companies after sending them a wedding invitation?
A: It is not required but it is polite and good etiquette to follow up with a phone call or email after a week or two if you haven’t received a response. This allows them time to RSVP and also shows that you value their presence at your special day.

In summary, when it comes to sending wedding invitations, companies should carefully consider who to invite and how they will go about doing so. This decision not only affects the budget and logistics of the wedding planning process, but also reflects the values and message of the company.

Firstly, it is important for companies to establish a clear guest list based on their goals and objectives. Whether it is to strengthen relationships with clients or boost employee morale, choosing the right individuals to invite can greatly impact the success of the event.

Furthermore, companies should consider the tone and style of their invitations to best represent their brand and message. From traditional paper invitations to electronic invites, there are various options available that can suit different budgets and preferences.

Companies should also take note of proper etiquette when sending wedding invitations. This includes timely delivery, addressing guests correctly, and providing all necessary details for a smooth RSVP process.

Moreover, inviting guests from both within and outside of the company can create a diverse and inclusive atmosphere at a wedding. This can strengthen relationships among colleagues or clients while also showcasing the company’s commitment to diversity.

Lastly, by involving employees in the invitation process or even extending plus ones to them, companies can show appreciation for their hard work and dedication while also fostering a positive work culture.

In conclusion,

Author Profile

Kelsey Garrison
Kelsey Garrison, our esteemed author and a passionate writer in the world of weddings and bridal fashion, has been an integral part of our website since its inception.

With a rich history in creating engaging content, Kelsey has consistently brought fresh insights and valuable information to our readers.

Starting in 2024, Kelsey made a significant transition to focus specifically on the "Wedding/Bridal Fashion, Wedding Tips" niche. This shift was driven by her desire to delve deeper into the intricacies of wedding planning and bridal fashion—a field that blends timeless elegance with contemporary trends.

Her articles are meticulously researched and designed to provide thorough answers and innovative ideas for all things wedding-related.